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Minutes of a Finance Meeting held on Thursday 17 May 2012
Present: Councillors J Carratt (Chairman), K Astbury, L Astbury, C Beaumont, J Bradford, S Johnson, J C Kirk, D Lilley, S Maxwell, P Scholey, Mrs C Stringer, K F Stringer and Mrs A Dickinson
In attendance: Mrs A Stewart the Clerk and Responsible Financial Officer. One member of the public and no press were present.
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F001/12 |
PUBLIC PARTICIPATION Grange Lane to Stenton is there any plans to have this resurfaced? – Cllr Rushforth said she would look into this.
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F002/12 |
APOLOGIES FOR ABSENCE The following apologies were received from Councillors: Mrs J M Andrews, K Duckmanton, S Platt and Mrs A L Rushforth
RESOLVED: that the apologies be accepted.
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F003/12 |
DECLARATIONS OF PERSONAL OR PREJUDICIAL INTERESTCllr A Dickinson declared a personal interest in Item 13 – Grant application for the Charles Foster |
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F004/12 |
ITEMS TO EXCLUDE PRESS AND PUBLICItem 15 – the report from Ian Henderson on the Roles and Responsibilities of Council Staff Item 18 – staffing matters
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F005/12 |
COMMUNICATIONS RECEIVED BY THE CHAIRMAN Cllr K Duckmanton asked the Council to contact Streetpride on his behalf re the cutting of the grass verges and the rubbish on the path down to the Crags – Cllr J Carratt said he would contact Streetpride.
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F006/12 |
MINUTES OF A MEETING HELD ON THURSDAY 10 MAY 2012 Matters Arising from the Above Minutes: 25/12 – Refuse on Queen Mary Street – this had been cleared up by Environmental Health in January. 25/12 – Is the Maltby Commons group still active – Lord Scarborough not yet contacted. 25/12 – Walker building into a car park – to be a future agenda item 22/12 – Amenities Committee had not been invited to the meeting arranged with RMBC and the bowling club – Cllr J Carratt will attend as a representative of the Council
RESOLVED: That the minutes of the above meeting is confirmed as a true and accurate record of the proceedings.
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F007/12 |
MINUTES OF A MEETING THE QUEENS JUBILEE COMMITTEE HELD ON 26 APRIL 2012 RESOLVED: That the minutes of the above meeting be received.
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F008/12 |
PAYMENT SCHEDULE FOR APRIL 2012 RESOLVED: that the payment schedule for the above be accepted.
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F009/12 |
RECEIPTS SCHEDULE FOR APRIL 2012 RESOLVED: that the receipts schedule for the above be accepted.
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F010/12 |
BANK RECONCILIATION FOR APRIL 2012 RESOLVED: that the bank reconciliation for the above be accepted.
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F011/12 |
INCOME AND EXPENDITURE BUDGET UP TO MARCH 2012 RESOLVED: that the Income and Expenditure for the above be accepted.
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F012/12 |
MAY PAYMENTS RESOLVED: that the above be approved.
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F013/12 |
MAIN GRANT APPLICATION FOR MALTBY MAIN FC RESOLVED: that under the Local Government (Miscellaneous Provisions) Act 1976.s.19 Maltby Main FC be granted £1860 for football related equipment.
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F014/12 |
SMALL GRANT APPLICATIONS RESOLVED: that under the Local Government (Miscellaneous Provisions) Act 1976.s.19 the St Mary’s 44th Rotherham Brownies be granted £100 for equipment and a storage bag.
RESOLVED: that under Local Government Act 1972.s.133 that the Charles Foster Community Centre be granted £100 for new flooring.
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F015/12 |
REQUESTS FROM THE COMMUNITY TO DELIVER ACTIVITIES IN CELEBRATION OF THE QUEENS DIAMOND JUBILEE RESOLVED: that Russell Place be granted £100, in vouchers, for a Street party under the Local Government Act 1972 s.145.
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F016/12 |
CLERKS REPORT Clarification received from Mrs McCann, Victoria Street that they will be joining with the Model Village for a party on the old Crags Site. Letter from Lumley Crescent giving clarification on the street party to be held on Addison Road. The Police Authority Community Grants application failed due to being to local. Attended a SLCC Branch Conference which covered: Taking Over Assets and Services The Localism Act – the New Ethical Framework
RESOLVED: that when the Clerk has seen written permission from RMBC for a party to be held on the Old Crags site, £100 in vouchers will be released to Mrs McCann on behalf of Victoria St.
RESOLVED: that Lumley Crescent, under be granted £100, in vouchers, for a Street party under the Local Government Act 1972 s.145.
RESOLVED: that the items discussed at the SLCC Branch Conference be future agenda items and that the remainder of the report be noted.
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F017/12 |
INFORMATION EXCHANGE Request that a letter of congratulations be sent to the Queen from the Council Illegal parking on the corner of Woodside/Berrisford Rd – PCSO’S to be informed. Councillors met with the Transport Executive regarding the poor service being delivered by the current routes. A new route will be taken to their directors next week which will include the High Street, Manor Rd and a left turn on School Walk. Problems with the road surface on Manor Road The Co-Op car park is appalling and full of rubbish again – Cllr S Maxwell said she would speak to the Co-Op Manager. National Autistic Society has received £100 from Dinnington Town Council Future agenda item – the refurbishment/rebuild of the Edward Dunn.
RESOLVED: that the above be noted
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F018/12 |
DATE AND TIME OF NEXT MEETING Wednesday 6th June 2012 at 6.30 pm in the Edward Dunn Memorial Hall.
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F019/12
F020/12 |
MALTBY TOWN COUNCIL – JOB ASSESSMENT REPORT Ian Henderson, the HR Officer (Pay and Performance), Strategic HR for Rotherham Metropolitan Borough Council presented his report to the Council.
Recommendations: A preferred supplier list is drawn up Training: Awareness of the role of the Clerk The role of a Councillor Take on an apprentice. Look at the current contracts of all staff
RESOLVED: that it is put in motion to appoint an apprentice.
RESOLVED: that an extra-ordinary meeting is called to discuss the recommendations from the report on 14th June at 6.30pm.
STAFFING MATTERS
None
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The meeting Closed at 8.30pm
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If only MTC could be as forthcoming with minutes and agendas of every meeting.
In fact wouldn’t it be a good idea to get their website up to date ? (have only been asking for this for the past 6 years …
maltbyblogger 